BillCraft — GST Billing & Invoicing

GST billing software that keeps proper books

Most billing apps stop at the invoice: they print a bill, keep a party list and show a rough profit figure. BillCraft (the app itself is called Khata) is accounting software in the style Indian accountants already know from Busy and Tally. Every sale, purchase, receipt and payment is posted as a balanced double-entry voucher to a proper chart of accounts, so the Trial Balance, Profit & Loss and Balance Sheet always tie. If a voucher does not balance it is refused before anything is saved, and reports are worked out from the ledger every time rather than from stored totals that can drift.

• Standard chart of accounts and voucher types set up for you
• Every voucher saved in one transaction that must balance
• Edit, cancel (number kept, dropped from reports), restore or delete
• Keyboard-driven: F2 Sale, F3 Purchase, F5 Payment, F6 Receipt, F7 Contra, F8 Journal

Seventeen voucher types for day-to-day trade

Sale, Purchase, Sales Return, Purchase Return, Payment, Receipt, Journal, Contra, Debit Note, Credit Note, Stock Journal, Delivery Challan, Goods Receipt Note, Physical Stock, Sales Order, Purchase Order and Quotation are all built in, each with its own numbering series. GST is split into CGST and SGST for a party in your own state and charged as IGST for a party in another state, using the state code on the party's ledger. Item rates, HSN/SAC codes, tax categories, units and bill sundries (freight, discounts, round-off) are masters you set once and reuse on every bill.

• Intra-state vs inter-state GST worked out from state codes
• HSN/SAC and tax category on every item
• Voucher series and numbering you configure
• List / Modify screens for every voucher type

Stock that follows every bill

Inventory moves with the vouchers: a purchase or Goods Receipt Note adds stock, a sale or Delivery Challan removes it, and Stock Journal and Physical Stock vouchers handle transfers and counts. The Stock Status & Valuation report shows quantity and value per item, flags items that have fallen below their reorder level, and the Item Ledger shows every movement behind a figure. Sales returns come back into stock at weighted-average cost, not at the price they were sold for, so returns do not inflate your inventory value.

• Item groups, units of measurement and opening stock
• Godowns / material centres (more than one on Gold)
• Reorder-level flag on the stock report
• Weighted-average valuation

Reports your accountant will recognise

Final accounts (Trial Balance, Trading and Profit & Loss, Balance Sheet), account books (Ledger, Cash Book, Bank Book, Day Book, Group Summary), outstanding receivables and payables with ageing buckets, and eight voucher registers are all one menu away. On the GST side you get GSTR-1 (B2B, B2C large, B2C small, credit/debit notes and HSN), GSTR-3B and an HSN-wise summary. Every report drills down to the voucher behind a line and exports to CSV for your CA. GSTR-1 is exported as CSV for you or your CA to upload; BillCraft does not file returns on the GST portal itself.

Who it is for, and what Gold includes

BillCraft suits traders, distributors, wholesalers, retailers and service businesses in India who want their books on their own computer rather than in someone else's cloud. A key bought on coodecraft.com activates Khata Gold for the term you choose: up to 3 companies, multiple godowns, unlimited vouchers and items, and the price list, cost centre and salesman masters. Without a key Khata runs as the free Start edition (1 company, 100 vouchers a month, 250 items, 1 godown), so you can install it and try your own data first; the store download itself comes with your licence.

• Gold: 3 companies, multi-godown, unlimited vouchers
• Free Start edition: 1 company, 100 vouchers a month
• Monthly, 1-year or lifetime licence
• One PC per key (three for lifetime), movable

Honest limits of version 2.1

BillCraft is a single-computer Windows app. There is no web or mobile version, and two PCs keep two separate sets of books unless you copy the data file across. The user master stores staff names and roles, but there is no sign-in screen yet. e-Way bill and e-Invoice (IRN) fields can be stored on a bill, but nothing is uploaded to the government portals. Printing and PDF are A4 only; there is no thermal-receipt layout. Cost centres, price lists and manufacturing have masters but are not yet applied during voucher entry. Backups are made when you choose Backup Data; they are not scheduled automatically.